Houston United Girls Flag Football League, a program of She Plays Flag Texas (a Texas 501(c)(3) nonprofit, EIN 41-2859150), is committed to fair and transparent refund practices. Because our league incurs significant fixed costs in advance of the season (field rentals, referees, insurance, t-shirts, championship rings, and other expenses based on registered team counts), our refund policy is structured around clearly defined deadlines.
Please read this policy carefully before submitting any payment.
Deposit ($500)
• Fully refundable if cancellation request is received by July 1, 2026
• 50% refundable ($250) if cancellation is received between July 2 and July 20, 2026
• Non-refundable after July 20, 2026
Balance Payment ($150 per athlete, minus deposit)
• Full payment is due August 1, 2026
• Fully refundable if cancellation is received within 7 days of payment AND before July 25, 2026
• 50% refundable for cancellations between July 25 and August 1, 2026
• Non-refundable after August 1, 2026 (season start preparation underway)
League Approval Decline
All deposits are submitted subject to league approval of the team's registration. If Houston United declines a team's registration, the full $500 deposit will be refunded within 14 business days of the decline decision. Refunds under this provision are not subject to the deadlines or non-refundable cutoffs above. The decision to approve or decline a team is at the sole discretion of Houston United.
Insufficient Teams in a Division
If we do not receive enough team registrations to form a viable division in any age group, teams registered in that division will have two options:
• Full refund: All deposits and any payments collected from teams registered in the discontinued division will be refunded in full. Refunds under this provision are not subject to the deadlines or non-refundable cutoffs above.
• Play up in an older division: Affected teams may instead choose to play in the next-older division (e.g., a 10U team may choose to play in 12U if the 10U division does not form), provided space is available in that older division. Teams choosing this option pay the standard registration fee for the older division (no additional fee applies).
We will notify affected teams as soon as the decision is made and explain both options. Teams may decide which option works best for their roster and schedule. See the Division Placement and Play-Up Policy on the Rules and Regulations page for full details on play-up rules.
Once the Season Begins (after August 15, 2026)
No refunds will be issued once league play has begun, except in cases of:
• League cancellation (full refund of unused weeks)
• Season-ending injury, with documentation from a licensed medical provider (prorated refund of unplayed weeks, minus a $50 administrative fee per player)
• Family relocation more than 50 miles from Spring, TX, with documentation (prorated refund of unplayed weeks, minus a $50 administrative fee per player)
Individual Player Withdrawals
Because teams register and pay as a unit, refunds for individual player withdrawals are handled by the team, not the league. The team's roster spot remains intact and may be filled by a replacement player at the team's discretion, subject to the 12-player roster cap and the Replacement Player Policy in the Rules and Regulations. Under that policy, replacement players are permitted through the end of Week 4 of the regular season, subject to a $75 replacement fee.
Multi-Team Discount Tiers
Organizations registering multiple teams across more than one age division receive a multi-team discount on the standard $150-per-athlete registration fee. The discount applies to every team in the organization, not just the additional teams. Tiers are based on the total number of teams registered by the organization across all age divisions:
• 1 team registered: No discount. Standard $150 per athlete.
• 2 teams registered: 5% discount per athlete on each team. Effective rate: $142.50 per athlete.
• 3 teams registered: 10% discount per athlete on each team. Effective rate: $135.00 per athlete.
• 4 or more teams registered: 15% discount per athlete on each team. Effective rate: $127.50 per athlete.
The discount is applied to the remaining balance owed after the deposit. To qualify, all teams in the organization must be registered under the same primary organization or club name. The League Director may verify organizational affiliation.
Example: An organization registering 3 teams with 12 players each (36 total athletes) would pay $4,860 total (36 × $135) instead of $5,400 (36 × $150), a savings of $540.
Multi-Team Discount Clawback
Organizations that registered multiple teams and received a multi-team discount are subject to the following if any of their teams withdraw:
• If a withdrawal causes the organization to fall below the team count required for the discount tier they received, the discount will be recalculated based on the number of teams that remain registered.
• The difference between the discounted rate originally paid and the recalculated rate will be deducted from any refund owed to the withdrawing team, or invoiced to the organization if no refund applies.
• If a withdrawal does not reduce the organization below the original discount tier, no clawback applies and the discount remains intact for the remaining teams.
• Refunds issued under the "Insufficient Teams in a Division" provision are not subject to discount clawback, as the cancellation is the league's decision rather than the organization's.
Free Agents
Free agents who decline a team placement owe no fee and receive no refund (no fee was collected).
Free agents who accept a team placement become subject to the standard refund policy above as of the date their registration fee is paid. Because free agents typically accept placement closer to the start of the season, free agents should be aware that:
• If placement is accepted after July 20, 2026, the registration fee may already fall within a partial-refund or non-refundable window depending on the date of payment.
• Free agents accepting placement after August 1, 2026 generally pay a fully non-refundable fee, except for the limited exceptions listed under "Once the Season Begins."
• Free agent registration fees are not refundable if the free agent later withdraws because they decided they prefer another team that did not draft them.
Non-Refundable Items
The following are never refundable, regardless of cancellation date:
• League t-shirts (if already ordered or distributed)
• All-Star team uniforms (if applicable)
• Processing fees charged by the registration platform
Force Majeure
In the event the league must be cancelled or significantly altered due to circumstances beyond our control (weather, public health, facility unavailability, etc.), we will work in good faith to either reschedule, provide credit toward a future season, or issue prorated refunds. The specific remedy will depend on costs already incurred. For weather-related cancellations specifically, see the Houston United Inclement Weather Policy, which describes the league's approach to lightning, heat, rain, tropical weather, and make-up game scheduling.
How to Request a Refund
All refund requests must be submitted in writing to info@houstonunitedgirlsflag.org. Please include team name, division, contact information, reason for cancellation, and any supporting documentation. Refunds are processed within 14 business days of approval and issued via the original payment method.